Privacy Policy

This Privacy Policy applies to the National Solemn Assembly registration system, including registration, sign-in, email verification, My Registration, administration, QR Code check-in, and notification features.

The system is used by the event team for event registration and on-site operations.

When you sign in with Google, we receive basic Google account information, including your name, email address, profile image, and Google account identifier. We use this information only to create your account identity, identify your registration, and send event notices.

When you submit a registration form, we collect information you provide, such as name, email, phone number, city, gender, age, identity, church or organization, transportation, companions or group members, and other registration fields you agree to provide.

If you check in at the event, we may record check-in status, item pickup status, check-in time, seat area or gate assignment, and related administrative audit logs.

This system uses Google OAuth for sign-in. We request only the basic information needed for sign-in and do not request or access Gmail, Google Drive, Google Calendar, or other Google service content.

We use the name and email address provided by Google to create or update your user account, identify your registration, prevent duplicate registrations, send verification and event notices, and grant appropriate admin or check-in permissions.

We do not sell Google user data and do not use Google user data for advertising or purposes unrelated to this event.

We use your information to process registrations, verify email addresses, display and edit registration status, manage companions, process permission requests, administer registrations, assign gates and seat areas, support QR Code check-in, send notices, analyze event statistics, and provide on-site services.

Analytics are used in aggregated forms needed for event operations, such as counts by city, age, identity, transportation, or church and organization.

We allow authorized event staff, administrators, check-in staff, and technical operators to access only the information needed for their roles.

We use third-party services to provide sign-in, database, email, queue, deployment, and cloud computing functions, such as Google OAuth, MongoDB Atlas, Amazon Web Services, and Vercel. These services process only the information necessary for their role.

We do not share personal information with unrelated third parties except when required by law, needed to protect users, necessary for event operations, or with your consent.

We retain information for as long as needed for event management, audit, notification, legal, or administrative purposes, and delete or anonymize it when it is no longer needed.

We use reasonable technical and administrative safeguards, including role-based access, server-side authorization checks, audit logs, encrypted connections, and necessary cloud security settings.

You may sign in to view your registration and edit or cancel it while the system allows changes.

To request access, correction, deletion, or ask questions about data use, please contact the event team or system administrator.

We may update this policy due to feature, legal, or event needs. Material changes will be posted on this page, and the effective date shown here will apply.